Tax Data Checklist

Income:
  • Social Security statements (1099-SSA)
  • W-2's
  • Form 1099 for interest and dividends from banks. (Form 1099 for brokerage accounts may not be mailed till February)
  • December 2014 monthly statement for brokerage accounts
  • Form 1099-R for Pensions, Annuities and IRA distributions
  • Form 1099-MISC for miscellaneous income
Expenses:
  • Form 1098 Mortgage Interest
  • Estimated Tax Payments:  In order to ensure the proper amounts are recorded and applied by the tax authorities, we request that you provide us with copies of your cancelled checks or copies of your statement showing a debit to the US Treasury/State.  As a reminder, estimated payments were due 4/15/14, 6/16/14, 9/15/14 and 1/15/15.
  • Charitable Donations: For cash donations - in addition to the names, dates and amounts of donations, please gather any letters or receipts you have received from the charities.  For non-cash donations, no deduction is available without a written receipt from the organization you donated to.
  • Medical Expenses:
    • Insurance:
      • Poof of health insurance coverage – Form 1095
      • Payments for medical/dental/vision insurance as well as Long-Term Care insurance.
    • Medication: For medication costs, you can visit your pharmacy and ask for a printout of your prescription history which will include what you paid.
    • Doctors/Dentists:  You can ask your doctor or dentist for a printout of payments.
    • Medical Supplies
  • Property Taxes: Property taxes are claimed as a deduction in the year they are PAID, not necessarily the year of the tax.
  • Sales Tax: Receipts for large items purchased, such as a vehicle.
  • Legal Fees: Include name of firm, dates, and amounts paid.
  • Private Mortgage: If you personally hold a mortgage for someone else and you DO NOT issue a Form 1099, you will need to gather the amount of interest paid to you during 2014.
  • Purchased/Sold Property:
    • HUD Closing statement if you bought/sold a home or property.
    • Mortgage documents if you re-financed or started a new mortgage or credit line.

Special Notes:
  • Travel Plans: If you will be traveling for a significant amount of time between January and April 15th, or will be traveling April 1-15, PLEASE let us know as soon as possible as this might affect our ability to complete your return or extension in a timely manner.
  • FAFSA or Refinance: If you will need your tax return by a specific deadline, due to either financial aid filings or refinancing, PLEASE let us know as soon as possible and submit ALL of your tax data by the deadlines.  If you do not, we cannot ensure your return will be completed within your needed time-frame.

Schedule C Checklist

This list may not cover all the income and expenses for your particular business. If you are not sure of the deductibility of an expense, provide the documentation anyway and we will make the determination.
Income:
Income received from sales/services
Expenses:
Accounting/Bookkeeping Licenses & Permits
Advertising Meals & Entertainment
Auto & Truck Expense Miscellaneous
Total miles driven Jan thru Dec Office Expenses
Business miles driven Jan thru Dec Outside Services
Total lease payments in 2014 (if leased) Parking & Tolls
Car Washes Postage & Delivery
Gasoline Printing
Insurance Rents
Interest on loan Repairs & Maintenance
Registration Fee Salaries & Wages: Employees
Repairs & Maintenance Salaries & Wages: Officers
Bank Charges Security
Commissions Paid Supplies
Continuing Education Taxes
Delivery & Freight Payroll
Depreciation Property
Dues & Subscriptions State
Employee Benefit Programs Other
Equipment/Tools <$500 Telephone & Cell Phone
Insurance Travel
Liability Airfare
Self-Employed Health Hotel/Lodging
Workers Compensation Transportation
Other Insurance Uniforms
Internet Utilities
Laundry & Cleaning Website Expenses
Legal & Professional
**PLEASE NOTE** All payments totaling $600 or more to any vendor must be provided and a 1099 will be issued if necessary. A W-9 should be received from each vendor, indicating name, address, and Tax ID number.

Schedule E (Rental Property) Checklist

This list may not cover all the income and expenses for your particular rental property. If you are not sure of the deductibility of an expense, provide the documentation anyway and we will make the determination. Income:
  • Rents Received
Expenses:
  • Advertising
  • Auto Travel (written mileage to and from property to collect rent or make repairs)
  • Cleaning & maintenance costs
  • Commissions paid
  • Insurance costs
  • Legal & Professional fees paid
  • Management fees paid
  • Mortgage Interest paid (Form 1098 from mortgage company)
  • Repair Costs
  • Supplies
  • Real Estate Taxes paid
  • Utilities paid
  • Lawn care & snow removal costs
  • Other costs not listed here (provide details)
  • List of new assets, including remodeling & improvements (cost and date acquired)
 **PLEASE NOTE**  All payments totaling $600 or more to any vendor must be provided and a 1099 will be issued if necessary.   A W-9 should be received from each vendor, indicating name, address, and Tax ID number.

Contact Us


We are located at
15300 Jog Road, Suite 208
Delray Beach, FL  33446

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